Purpose
This policy aims to establish the rules for acceptable and responsible use of the organization’s information systems, resources, and data. The objective is to protect the confidentiality, integrity, and availability of the organization’s information assets while enabling employees to perform their job functions effectively.
Scope
This policy applies to all employees, contractors, subcontractors, consultants, temporary workers, guests, and any third party that uses eOne Solutions information assets or information resources and services.
Policy
General Use and Ownership
- The organization’s information systems and resources are provided for business purposes. Limited personal use is permissible if it does not interfere with work duties, consume significant resources, or violate any policies.
- Users should have no expectation of privacy when using the organization’s information systems. The organization reserves the right to monitor, access, and disclose all data created, stored, or transmitted using its systems.
Security and Proprietary Information
- Users must take reasonable steps to protect the security and integrity of the organization’s information systems and data.
- Users must not share their passwords or authentication credentials with others. Passwords must be strong, confidential, and changed regularly.
- Users must report any suspected or actual security breaches immediately to the IT security team.
Unacceptable Use
The following activities are prohibited:
- Illegal Activities: Engaging in any activity that violates local, state, federal, or international laws or regulations.
- Unauthorized Access: Accessing or attempting to access data, systems, or resources without explicit authorization.
- Malicious Activities: Introducing malware, viruses, or other harmful software into the organization’s information systems.
- Personal Gain: Using the organization’s information systems for personal financial gain, including conducting unauthorized business activities.
- Harassment and Discrimination: Using the organization’s information systems to harass, discriminate, or otherwise harm others.
Email and Communication
- Users must use the organization’s email and communication systems responsibly and professionally.
- Users must not send unsolicited commercial emails (spam) or engage in phishing activities.
- Users must not transmit sensitive or confidential information via email without proper encryption and authorization.
Internet and Social Media
- Users must use the internet responsibly and avoid accessing, downloading, or sharing inappropriate or illegal content.
- Users must not use social media to disclose confidential or proprietary information about the organization or its clients.
- Users must not represent the organization on social media without explicit authorization.
Software and Hardware
- Users must not install or use unauthorized software or hardware on the organization’s information systems.
- Users must ensure that all software used is properly licensed and approved by the IT department.
- Users must not attempt to circumvent or disable security controls installed on the organization’s information systems.
Disciplinary actions
Employees who violate this policy may face disciplinary consequences in proportion to their violation. Management will determine how severe an employee’s offense is and take the appropriate action.
Change, Review, and Update
This policy shall be reviewed once every year unless the owner considers an earlier review necessary to ensure that the policy remains current. Changes to this policy shall be exclusively performed by the Information Security Manager and approved by the IT Committee.
Responsibility
This is the responsibility of the Information Security Manager to maintain and make sure everyone is aware of this policy.
Revisions
- 19 September 2024
- This policy will be reviewed for continued completeness, relevance, and accuracy at yearly intervals or less.
Need to contact us?
If there are any questions regarding this Acceptable Use Policy, you may contact us using the information below.
4170 41st Avenue South, Suite 101
Fargo, ND 58104
USA
+1 888-319-3663