Skip to content


Tech Tuesday: Setting up the Invoice Number Series in Business Central

Today’s Tech Tuesday comes from a conversation I had with a partner. While helping them with a Popdock support issue, they helped me to better understand Business Central.  Yes, I am calling you out, Chris Delorean with Alta Vista Technology. Thank you for this great information that I was unaware of.  It’s always great to help others and learn something new yourself at the same time. This is the story of how I learned about setting up the invoice number series in Business Central.

For a while now, I have been supporting Popdock and our integration with Business Central. I always thought it was strange that when I would pull data for Sales or Purchase Invoices, after they post, the invoice number would change. For example, the Sales Invoice, S-INV123456, would get posted and it would no longer show up on the Sales Invoices list. Instead, it would then be on the Posted Sales Invoice list. Business Central would also change the number to something like, PS-INV654321 and I never thought anything of it. I simply thought, this is how Business Central handles it.

However, soon I was enlightened to the Purchases & Payables Setup and the Sales & Receivables Setup. Each of these contain the settings for control of the number series that your invoices are currently using. By default they are setup to change when being posted.

In the setup for each of these, you would just update the Posted Invoice Nos. drop down, and choose to match what you already have selected for Invoice Nos.

Changing these settings to ensure that they match will now keep your invoice number series the same after posting.  Reporting on these invoices will now make it easier to find the exact invoice you are looking for.

If you have any issues finding this setting or understanding how it works, please feel free to contact me at


  1. Mostafa on February 24, 2021 at 8:06 am

    “Changing these settings to ensure that they match will now keep your invoice number series the same after posting. ”

    Means what to do if I want the posted sales inv. serial = sales invoice serial.

    Please advice.

  2. Mostafa on February 25, 2021 at 1:40 am

    So, the point is to specify the serial in posted sales invoice code exactly the same as the sales invoice but with different name.
    Serial name in sales invoice ABC (INV-00001 INV-99999)
    Serial name in posted sales invvoice XYZ (INV-00001 INV-99999)

    Thank you Joseph…

Leave a Comment


2023 Advanced SmartConnect Bootcamp: REST Web Services Integration
Accessing Your Historical Dynamics NAV Data in D365 Business Central - Part 1: Getting Started
2023 Migration from Dynamics GP to D365 Business Central Training
eOne Welcomes Incremental Group as a New eOne iPaaS Integration Partner
Employee Spotlight: Floyd Jones, Front End Developer


2016 SmartConnect Integration Bootcamps
Tech Tues: Automatically refreshing Pivot Tables in Excel Refreshable Reports
Happy Thanksgiving from the eOne team!
2017 SmartConnect Integration Bootcamps
New Releases of Extender and SmartList Builder



Business Central CRM D365 Business Central Dynamics 365 dynamics crm Dynamics GP Dynamics NAV Econnect Employee Spotlight eone eOne News error Error Message Events Excel Excel Report Builder Extender Flexicoder GP integration Map Meet the Team Microsoft dynamics crm Microsoft Dynamics GP Navigation List Builder Office Relationships Partner All Hands Call Popdock promotions release SalesForce SmartConnect SmartConnect Bootcamp SmartConnect Maps SmartConnect Office Hours SmartList SmartList Builder SmartPost SmartView SQL Tech Tuesday Templates training

Integrate & Automate without Any Code.

SmartList Data has Never Been Faster.

The Easiest Way to Report on GP Data.