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AP vouchers with zero dollar docamount?

Deanne Rasmussen asked 6 years ago
Trying to upload AMEX bills – the process is to enter a miscellaneous charge voucher to individual vendors (like Amazon, xyz company, etc) where employees used the american express to charge amounts – these charges are entered as:  docamount = 0.00, distribution line 1 = travel expense of $500 (dr), distribution line 2 = accrued charged expenses = $500 (cr)
When the american express bill is entered, accrued charge expenses is debited the $500 and accounts payable is credited $500
I can do this if I enter each voucher individually into GP 2015.
 
However, I cannot get the map to accept a docamount of 0.00
 
Keep getting error 308
 
Does anyone know if this can be done with SmartConnect?
Answers
Patrick Roth Staff answered 6 years ago
Yes you can do this.
if you look at the error message, it is telling you how the doc amount is calculated:
Document Amount is incorrect – DOCAMNT <> MSCCHAMT + PRCHAMNT + TAXAMNT + FRTAMNT – TRDISAMT
a doc amount of $0 is wrong – the document IS for $500.  The account amount would be $0 because you paid it on the document.  Set your doc amount to $500 and you should get past this.
patrick
Deanne replied 6 years ago

we don’t want to pay the vendor $500 – it is a miscellaneous charge – if we do it your way (which is what was done in the past), the vendors accummulate amounts which do not get paid to the vendor – it gets paid to american express. This can be done when entering directly into GP but why can’t it using smartconnect?


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